Accounts Receivable Specialist
CaseGuard is a software company that helps various agencies manage their media redaction needs. They are seeking a detail-oriented Accounts Receivable Specialist responsible for managing the full-cycle accounts payable process, ensuring timely processing of invoices, and maintaining strong vendor relationships.
Responsibilities
- Generate invoices for new sales and renewals, track outstanding payments, and follow up on overdue accounts
- Process and reconcile all incoming payments (ACH, wire transfers, credit cards, checks) and maintain accurate client payment histories
- Act as the primary point of contact for billing inquiries and professionally resolve any discrepancies or disputes
- Review and audit all employee and marketing expense submissions for accuracy, policy compliance, and bank statement matching
- Track all marketing costs and vendor payments, and maintain organized records for all billing and registrations
- Support the month-end close and suggest ways to improve the efficiency of billing and expense systems
Skills
- Previous experience with billing, invoicing, or basic accounting is required
- A highly organized, systems-oriented professional who excels at managing concurrent workstreams within a fast-paced startup environment
- Ability to maintain a 'firm but polite' approach, navigating past-due accounts with high emotional intelligence to secure payment while strengthening the client relationship
- Proficiency in QuickBooks/FreshBooks, Salesforce, and Microsoft Excel
- High level of integrity when handling sensitive financial and company data
Benefits
- Competitive Salary
- Stock Option
- Medical, Dental, and Vision Insurance
- 401K
- Paid Vacation
- Ten paid holidays per year
- Friendly and Learning environment
Company Overview